Graduation Candidacy Information

For information about the commencement ceremony, please visit purdue.edu/commencement.

In order to graduate, you must declare candidacy for the semester in which you intend to graduate by the designated deadline; you can find the deadline calendar on the Grad School website, https://www.purdue.edu/gradschool, and select Academic Calendar. You declare candidacy by using the scheduling assistant within myPurdue and registering for either CAND 991, 992, or 993 (Form 23 is no longer used).

If you are declaring candidacy for multiple degrees within the same semester, please register for candidacy for one degree, and then please contact megradoffice@purdue.edu, to let them know information on the second degree.  This also applies to candidacy for certificate completion. Candidacy will only show on your schedule for one degree, but we’ll work with the registrar’s office to make sure expectation for both degrees is recorded in their system.

CAND 991: This is the candidacy to register for if you are currently taking any courses and/or research.  Thesis-option master’s and doctoral students must register for research in proportion to their efforts during each session, and must be registered for at least one credit of research in this semester. Research registration should be commensurate with actual research and writing efforts. (International students registering for candidacy and less than full-time, need to request approval for a reduced course load from ISS; at least one credit if not funded; at least three credits if funded.)

Special candidate registration may be allowed for those students needing to only deposit (CAND 992) or defend/deposit (CAND 993). If allowed, please note:

  1. Early deadlines apply (you can find the deadline calendar on the Grad School website, https://www.purdue.edu/gradschool, and select Academic Calendar).
  2. Students cannot be registered for any credits in this semester (research or coursework).
  3. Students MUST be registered in research the semester prior to enrolling in one of these candidate types (including summer if research (which includes writing/formatting thesis) was performed).
  4. Students may still hold an RA appointment (and TA appointment, if remaining for the full semester despite defending and/or depositing early).
  5. Candidates who register for this special registration and who do not meet the early deadline, will be switched by the Grad School to CAND 991 and required to register for credits.  If you’re funded or on Research in Absentia, you need to make sure you are funded for a minimum of 3 credits, so check your schedule if you miss the early deadline and notify megradoffice@purdue.edu immediately to assist you with modifying the number of registered credits.
CAND 992 (Degree-Only Candidacy): Candidacy for those that ONLY need to deposit their thesis. Please note that there is a fee to register in CAND 992.

CAND 993 (Exam-Only Candidacy): Candidacy for those that ONLY need to defend AND deposit their thesis. Please note that there is a fee to register in CAND 993.

PLEASE NOTE: Being registered as a candidate does not automatically register you for the commencement ceremony itself. If you plan to participate in commencement, you must respond by using the Commencement tab on myPurdue. It will be added to your myPurdue account after a specified date in the semester you have registered as a candidate.

For specific semester graduation deadlines, see the deadline calendar on the Grad School website, https://www.purdue.edu/gradschool, and select Academic Calendar.

For Thesis Candidates:

For detailed deposit process and timelines please visit the Thesis/Dissertation Office’s website.

  • Review the Candidate Student Checklist for Master’s-Thesis or PhD, to make sure you have met all the requirements to file for candidacy.
  • Declare Candidacy at the end of the semester previous to the semester in which you intend to graduate. Make sure your Plan of Study is current, all grades display, degree type is accurate, and advisory committee members are accurate and meet degree requirements.
  • Organize the details of your defense with your examining committee and schedule your defense with the Graduate School by submitting a Form 8 (available on myPurdue) no later than three weeks before your defense date, so that it will make it through all the approvals in time. (Go to: myPurdue > Academic > Graduate Students > Plan of Study Generator > Exam Form Generator)
  • Once your Form 8 has been approved, your major professor will receive an email that contains a link where they can electronically complete the exam rubric and identify attending examining committee members.  Then, the attending examining committee members will receive emails with links as to where they can complete and electronically sign.  (If you have a “special” appointment examining committee member, please contact megradoffice@purdue.edu so that a proxy form can be sent to them to complete and return, so the grad office staff can complete the electronic form on their behalf, as they won’t have access to the Purdue systems.)
  • Schedule Formatting Consultation with Thesis/Dissertation Office--All thesis format reviews will be done by that office, and not the ME Grad Office. To schedule a consultation appointment, go to: https://www.purdue.edu/gradschool/research/thesis/consultations.html. It is recommended you schedule the consultation as early as possible when you begin your thesis, but no later than in the semester before candidacy.
  • After your Form 8 has been approved, it is recommended that you submit, no later than the day of your defense, the Electronic Thesis Acceptance Form (ETAF, previously known as Form 9) online through myPurdue (Go to myPurdue > Academics > Graduate Student > Graduate School Plan of Study > Form 9 > Initiate Thesis/Dissertation Acceptance Form, to submit your ETAF.  NOTE: You will not have access to the upload link for your thesis deposit until your ETAF has been signed by your examining committee and the ME grad chair.)  Within this ETAF you can indicate if your thesis should be confidential, should have a delay of publication, and your major professor will have to confirm your thesis has been run through iThenticate.
  • Before deposit, complete the “Graduate School Exit Survey” (MS and PhD) and the “Survey of Earned Doctorates” (PhD only).  Your thesis will not be accepted for deposit, until these have been completed. (Survey links can be found at: myPurdue > Academic > Graduate Plan of Study.)
  • Once the ETAF has been processed by the Thesis Form Head (Grad Chair), you will receive an email containing instructions on how to proceed in the deposit process (Go to myPurdue > Plan of Study portal to access the link to submit your thesis to Hammer RR.  You will not have access to the link to upload your thesis for deposit until your ETAF has been signed by your examining committee and the ME Grad Chair. Pay the Deposit Fee. This will be charged to your account 2 – 3 days after deposit acceptance.) After you upload your ETD (thesis), the Thesis Office will review for any formatting errors and will communicate with you regarding any possible corrections. When approved, you will receive an emailed receipt.
  • Please note that there are fees for depositing your thesis/dissertation.

Complete the ME Exit Form and email to megradoffice@purdue.edu.  (Please note:  Not returning the Exit Form may result in a delay in the posting of your degree.)

Diplomas are mailed out 6-8 weeks after commencement ceremonies are held; if you need a confirmation of the degree to be awarded before that, you must complete and submit, form GS-29 to the Grad School before the semester ends.

For Non-Thesis Candidates:

Non-thesis Master’s students need to declare candidacy by the deadline designated by the Graduate School, but preferably during registration before the start of classes (see the deadline calendar on the Grad School website, https://www.purdue.edu/gradschool, and select Academic Calendar.)

  • Review the Candidate Student Checklist for Non-Thesis or Candidate Student Checklist for Professional Master's to make sure you have met all the requirements to file for candidacy.
  • Register for candidacy (CAND 991) through the scheduling assistant within myPurdue and register for coursework.
  • Make sure your Plan of Study has been approved and is current; your titles and course numbers on your plan of study precisely match your transcript; you degree type is correct (thesis option or non-thesis option); and your committee members are current and meet the degree requirements.

It will be your responsibility to make the above changes to your Plan of Study. If grades for courses you have completed are not showing in your Plan of Study, and you’ve confirmed that your course title and number match what is on your transcript, please follow up with the Graduate School at gradinfo@purdue.edu.

You MUST complete the Graduate School Exit Questionnaire by the last day of classes. The questionnaire is accessed by logging on to myPurdue. (Click on the “Academic” tab, then the “Graduate School Plan of Study” link. Once you log-in there, you’ll see the link to your questionnaire.)

Your GPA must be 2.85 or higher to graduate. If you know you will be receiving an “I” (incomplete) in a course, notify the ME Graduate Office immediately. Failure to do so may require additional registration and fees. You will not be able to graduate until all coursework is complete.

Complete the ME Exit Form and email it to the ME Graduate Office as early as possible before you leave campus. (Please note:  Not returning the Exit Form may result in a delay in the posting of your degree.) Online students complete their own version of the ME Exit Form.

Diplomas are mailed out 6-8 weeks after commencement ceremonies are held.  If you need certification of your anticipated graduation date, contact Office of the Registrar.

ME Exit Form: Required!

All ME grad students are required to complete the ME Exit Form and return to megradoffice@purdue.edu before the end of the semester in which they’re graduating. 

 

 

ME Graduate Office
585 Purdue Mall (Room 1003)
West Lafayette, IN 47907
MEgradoffice@purdue.edu
(765) 494-5730