Graduation Candidacy Information
Please note: the December 2020 Commencement will be on-demand. More information is available at purdue.edu/commencement
In order to graduate, you must declare candidacy for the semester in which you intend to graduate by the designated deadline. You can declare candidacy by completing a Form 23 for either CAND 991, 992, or 993, obtain your major professor’s signature, and complete the Candidate Student Checklist (for Thesis, Non-Thesis, PhD, or Professional Masters). Return both the Form 23 and the Graduate Student Checklist to email@example.com.
CAND 991: The only candidacy in which you can be registered for any other courses and/or research. (International students registering for candidacy and less than full-time, need to request approval for a reduced course load from ISS.)
SAMPLE CAND991 FORM 23: Fall | Spring | Summer
CAND 992 (Degree-Only Candidacy): Candidacy for those that ONLY need to deposit their thesis. Earlier deposit deadlines apply. Cannot be registered for any other research and/or coursework. You can, however, still be employed when registered for this candidacy type.
SAMPLE CAND992 FORM 23: Fall | Spring | Summer
CAND 993 (Exam-Only Candidacy): Candidacy for those that ONLY need to defend AND deposit their thesis. Earlier defend/deposit deadlines apply. Cannot be registered for any other research and/or coursework. You can, however, still be employed when registered for this candidacy type.
SAMPLE CAND993 FORM 23: Fall | Spring | Summer
PLEASE NOTE: Being registered as a candidate does not automatically register you for the commencement ceremony. If you plan to participate in commencement, you must respond by using the commencement tab on myPurdue. It will be added to your myPurdue account after a specified date in the semester you have registered as a candidate.
For specific semester graduation deadlines, please see the Graduate School calendar.
For Thesis Candidates:
For detailed deposit process and timelines please visit the Thesis/Dissertation Office’s website.
- Declare Candidacy at the end of the semester previous to the semester in which you intend to graduate
- Organize the details of your defense with your examining committee and schedule your defense with the Graduate School by submitting a Form 8 (available on myPurdue) no later than two weeks before your defense date. It is recommended that you submit the Form 8 three weeks in advance so that it will make it through all the approvals in time. (Go to: myPurdue > Academic > Graduate Students > Plan of Study Generator > Exam Form Generator)
- Once your Form 8 has been approved, your major professor will receive an email that contains a link where they can electronically complete the exam rubric and identify attending examining committee members. Then, the attending examining committee members will receive emails with links as to where they can complete and electronically sign. (If you have a “special” appointment examining committee member, please contact firstname.lastname@example.org so that a proxy form can be sent to them to complete and return, so the grad office staff can complete the electronic form on their behalf, as they won’t have access to the Purdue systems.)
- Schedule Formatting Consultation with Thesis/Dissertation Office--All thesis format reviews will be done by this office. To schedule a consultation appointment, go to: https://www.purdue.edu/gradschool/research/thesis/consultations.html. It is recommended you schedule the consultation as early as possible in the semester of, or before, candidacy.
- No later than the day of your defense, submit the Electronic Thesis Acceptance Form (ETAF, previously known as Form 9) online through myPurdue (Go to myPurdue > Academics > Graduate Student > Graduate School Plan of Study > Form 9 > Initiate Thesis/Dissertation Acceptance Form, to submit your ETAF. NOTE: You will not have access to the upload link for your thesis deposit until your ETAF has been signed by your examining committee and the ME grad chair.) Within this ETAF you can indicate if your thesis should be confidential, should have a delay of publication, and your major professor will have to confirm your thesis has been run through iThenticate.
- Before deposit, complete the “Graduate School Exit Survey” (MS and PhD) and the “Survey of Earned Doctorates” (PhD only). Your thesis will not be accepted for deposit, until these have been completed. (Survey links can be found at: myPurdue > Academic > Graduate Plan of Study.)
Once the ETAF has been processed by the Thesis Form Head (Grad Chair), you will receive an email containing instructions on how to proceed in the deposit process (Go to myPurdue > Plan of Study portal to access the link to submit your thesis to Hammer RR. You will not have access to the link to upload your thesis for deposit until your ETAF has been signed by your examining committee and the ME Grad Chair. Pay the Deposit Fee. This will be charged to your account 2 – 3 days after deposit acceptance.) After you upload your ETD (thesis), the Thesis Office will review for any formatting errors and will communicate with you regarding any possible corrections. When approved, you will receive an emailed receipt.
- Follow the Purdue University Graduate School's requirements for formatting your thesis.
Complete Graduate Check-Out form. (Please note: Not returning the check-out form or keys may result in a delay in the posting of your degree.)
For Non-Thesis Candidates:
Non-thesis Master’s students need to declare candidacy by the deadline designated by the Graduate School, but preferably during registration before the start of classes.
• Complete a Form 23 (registration form) registering for candidacy (CAND 991), have your major professor sign the form, and complete the Candidate Student Checklist for Non-Thesis. Return both the Form 23 and the Graduate Student Checklist to email@example.com.
• The ME Graduate Office will email you if additional action is required on your part (e.g. changes to the plan of study, etc.). You must make a change to your plan of study if:
• your titles and course numbers on your plan of study do not precisely match your transcript;
• you switched from thesis option to non-thesis option, or visa-versa;
• you changed committee members.
It will be your responsibility to make the above changes to your Plan of Study. If grades for courses you have completed are not showing in your Plan of Study, and you’ve confirmed that your course title and number match what is on your transcript, please follow up with the Graduate School at firstname.lastname@example.org.
Some professors require a presentation for non-thesis MS, so check to make certain you know what is expected of you early in the semester.
You MUST complete the Graduate School Exit Questionnaire by the last day of classes. The questionnaire is accessed by logging on to myPurdue. (Click on the “Academic” tab, then the “Graduate School Plan of Study” link. Once you log-in there, you’ll see the link to your questionnaire.)
Your GPA must be 2.85 or higher to graduate. If you know you will be receiving an “I” (incomplete) in a course, notify the ME Graduate Office immediately. Failure to do so may require additional registration and fees.
The ME Check Out Form must be completed and returned to the ME Graduate Office as early as possible before you leave campus. (Please note: Not returning the check-out form or keys may result in a delay in the posting of your degree.)
*** Off-campus online ME graduate candidates only need to complete the “Required Information” section and return to the ME Graduate Office. ***
ME Graduate Office
585 Purdue Mall (Room 1003)
West Lafayette, IN 47907