Procurement Operations Center

Contact Us

Our Staff:
Jamie Baker
Ashley Cooper
Shelby Haugen
Megan Pursell
Jenna Roe
Zachary Wise

Center Leads:
Sharon Nemeth
Tammy (Zick) Haddock

Business Manager:
Zachary DeHenes


A.A. Potter Engineering Center (POTR)
500 Central Drive - Room 127
West Lafayette, Indiana 47907


8:00am to 11:30am
1:30pm to 5:00pm
Monday - Friday

Closed weekends and University Holidays


Packing Slips

Scan and email packing slip for all orders to

Pay an Invoice

Provide completed purchase requests, invoices, and backup documentation to your business office or scan and email to

Place an Order

Complete the Online Purchase Request survey.

Alternatively, you may complete the Purchase Request Form and email it to Be sure to include the benefit to the project and an approval signature.


Provide itemized receipts, completed substitute W-9 and payee certification for a person or completed W-9 for a company, and all other backup documentation to your department business office.


Purchasing Cards

Purchasing Cards can be used when items or services are unavailable from University-Preferred Vendors in Ariba. 

Check-Out Cards

Check-out cards are available for local and online purchases. Please first check with your department's business office to see if they can provide a card to you. If a card is unavailable from the department in the time frame needed, please email to request a card.

Engineering Administration (ENAD) cards are held in POTR 127 and are available for check out during regular office hours. Before using any check-out card, you will need to complete the Purchase Request Form, including the benefit to the project and an approval signature. You must also turn in itemized receipts for all purchases when you return the checkout card.

Purchasing Card Application

Please complete the Purchasing Card Application through DocuSign. Email validation is required for this form to ensure the security of your information. Once complete, all signing parties will receive a finished, signed copy of the application. 

The individual routing the document for signature should enter their information as the requestor. The individual who will carry/hold the card and be responsible for its use should be entered as the Cardholder/Responsible Party. If you have any questions about using this form, please email

Purchasing Card Limit Increase

Please complete the Online PCard Limit Increase survey. Your response will be forwarded to our Procurement Specialists for review. 

You will receive confirmation of the increase within two business days if approved. Our team will contact you if we have any questions concerning your request. 

Change Request for Existing Cards

Please complete the Purchasing Card Change Form through Docusign. Email validation is required to use this form to ensure the security of your information. Once complete, all signing parties will receive a finished, signed copy of the document. 


Travel Cards

Travel Cards can be obtained by Grad Students, Faculty, or Staff based on the frequency of travel. Additional guidance can be located on the Central Procurement website.

Travel Card Application

Download the Travel Card Application and follow the steps below: 

  1. Fill in the top portion of the application with the cardholder details. 
  2. Cardholder signs in the first box - an electronic signature is acceptable.
  3. Cardholder initials, signs, and dates on Page 2. 
  4. Business Manager completes the second box on Page 1. 
  5. Send the completed application via FileLocker to

Travel Card Limit Increase

Please complete the Online TCard Limit Increase survey. Card Services will be in touch to confirm the increase, or if there are any questions, within two (2) business days. 


Travel Transition Guide

Central Procurement: Purchasing

Consultant & Personal Payments

Creating an Expense Report QRG

Engineering Procurement Best Practices

Liquid Nitrogen Fill Request

Purchasing Card Manual