Employee Work Location Information

As outlined in the University Leadership's March 29th message to Purdue faculty and staff:

Purdue employees are expected to work with their supervisors to have work locations away from the residential campus approved prior to the start of the fall semester. Additionally, all fully remote work requests must be approved by the vice president/dean/vice provost to facilitate cohesive program planning and delivery. Current guidelines for working remotely can be found here.

Definitions:

  1. Remote Work is defined as completing one’s work away from campus 100% of the time.
  2. Hybrid Work is when an employee has the ability to work either on campus or from another location (e.g. their residence) on a given day.
  3. On-site Work is when an employee works at their designated work location on campus.

Once determined, supervisors should complete the Work Location Status in Success Factors for each direct report.

Student-facing operations should have an appropriate number of individuals who are on-site at all times.

Process for Remote Work Requests:

There are several considerations that a supervisor and department head should think about when reviewing the possibility of an employee working remotely which are outlined here.

  1. A supervisor who approves a faculty or staff member to work remotely 100% of the time should begin by obtaining approval from the Department Head. If the Department Head supports the request to work remotely, the supervisor should complete the CoE Work Remote Request Form (DOCX) and submit to the Dean of Engineering for approval (send requests to Will Sondgerath, Assistant Dean for Staff, at wsondgerath@purdue.edu).    
  2. If the Dean approves the request, then the employee should complete the Remote Work Acknowledgement DocuSign Form, which is then sent to their supervisor for approval.
  3. If the employee will be working outside of the State of Indiana for more than 22 days, a Change in Duty Form must be completed and signed. Note: A Change in Duty request must be reviewed and approved by numerous individuals.
  4. A remote worker is required to follow the workplace safety and IT security standards set forth by the University.
  5. Once determined, supervisors should complete the Work Location Status in Success Factors.
  6. An employee’s Remote Work arrangement may be modified or terminated at any time, based upon the business need of the department, or other factors.

Process for Hybrid Work Location Request

  1. A supervisor who approves a faculty or staff member for hybrid work should have the agreement with the employee documented in writing, along with the Department Head’s approval. 
  2. Employees approved for hybrid work should complete the Remote Work Acknowledgement DocuSign Form.  Note: If this form was previously completed, it does not need to be submitted again.
  3. A hybrid worker is required to follow the workplace safety and IT security standards set forth by the University.
  4. Once determined, supervisors should complete the Work Location Status in Success Factors.
  5. An employee’s Hybrid Work arrangement may be modified or terminated at any time, based upon the business need of the department, or other factors.

Process for On-site Work Location

  1. Once determined, supervisors should complete the Work Location Status in Success Factors for each direct report.

Supervisors are responsible for maintaining approval documentation, as well as any communications with the employee, for the workplace location decision.