How to Use the Electronic Plan of Study System
Your plan of study is due by the end of your first fall semester (Master's students) or November 15th of second year (PhD students) in Graduate School. Please contact your Graduate Coordinator with any question regarding the format of your plan of study.
Your plan of study should reflect:
- Your minimum degree requirements. Use your plan of study worksheet as a guide.
- An overall GPA of 3.0 or higher. The lowest grade on your Plan of Study can be a B-. However your overall GPA on your plan of study will need to remain at a 3.0 or higher to graduate.
- Courses will be listed as Primary, Related, or Blank. It is up to you how you would like to categorize your courses but one course MUST be listed as primary.
Your plan should NOT reflect:
Courses taken as Pass/No Pass or Satisfactory/Unsatisfactory (these cannot be listed on your plan of study.)
- These courses include research hours (BME 699 or 698) or courses that are for no credit (BME 690) or no letter grade.
Step by Step Instructions:
1. Log onto MyPurdue, then:
- Click on the Academics tab
- Click on "Plan of Study Generator"
2. This will bring you to the Purdue University Graduate School "Plan of Study Generator" main page -- several linked options will be available once you have started the process:
- Create a new plan of study
- Update a saved plan of study or submitted as draft
- Display submitted forms (both plan of study and changes to plan of study)
- Create or update a change request for current approved plan of study
- Modify a rejected plan of study and resubmit
3. Once you have clicked on the "create a new plan of study" link, you will be taken to two separate pages to enter some basic information:
- Campus - comes up automatically
- Department - use the drop down box
- First semester of graduate study - date drop downs
- Email address Hit the "Process and Continue" button to move on
- Degree title drop down box -- make sure this is correct
- Expected graduation date - more date drop downs
4. Once you hit the "process and continue" button a second time, you will be taken to the "create a new plan of study main page." This page has several major links, most of which are represented as checkboxes. Note that the first checkbox, students and degree information is already checked as complete. You can, however, go back and modify this information by click on the link.
There are two other important links on the page:
- Preview Plan of Study - can be used at any point in the process
- Graduate School's Policies and Procedures Manual, Section VII
Buttons at bottom of screen:
- Save without Submitting - you can save at any time during the creation process using this button
- Submit as Draft - email notices go to all committee members and the Grad-Coordinator to review the EPOS
- Submit as Final - only submit after Grad Director has reviewed the Draft and approved for submission.
- Delete this Plan (if POS hasn't been saved, it disappears)
It is recommended that you submit your plan as a Draft before submitting as Final. Click on the Help button for further explanation.
The following is a detailed explanation of these links, buttons and checkboxes
- In the research area box - Put your preliminary title of your research.
- Concentration area box – Leave this BLANK.
- Language Requirement - Leave this BLANK.
- Method to be used to meet requirement - Again, leave this blank.
- Hit "Process and Continue" when you are done.
- Indicate use - click if you intend to use the course on your plan of study
- Indicate primary, related, or not applicable - all POS courses are either primary or related.
- Indicate B or better- CHECK THIS (includes any grade of a B including a B-)
- To add a course, indicate Primary or related, the subject abbreviation, course number, credit hours, course title, institution name and grade as listed on your official transcript.
- Then use the drop down boxes to indicate session (semester, quarter, other), registration type (transfer or undergraduate excess), and date completed.
- Indicate registration type by using drop down box - regular registration, non-degree registration, credit by exam, or other. In almost all instances, you will select the regular registration choice.
- Make sure to click on the “add” button at the far right edge of the screen!
- Under "Area" indicate primary or related (do not use "not applicable")
- Use the drop down box to indicate the subject abbreviation.
- Type in the course number and credit hours in the appropriate column.
- Check the "B or better required" box.
Use drop down box to indicate semester to be completed.
- Use buttons to indicate MODIFY, DELETE, or ADD.
- If you need to modify a course, you will have to choose modify and then save after each line you modify. Otherwise, it will only save the last thing you modified.
Once you have added all the courses you intend to take, click the "Process and Continue" button. If no errors are generated, you will be taken back to the page that has the course entry links.
Note: an On-line course catalog link has been provided at the top of the screen for your convenience.
8. Once you have finished entering your course information, click the "Process and Continue" button, and this will bring you back to the "create a new plan of study main page." Now click on the "Advisory Committee" checkbox link. This will take you to an advisory committee entry page, as follows:
- This page comes down in two screens - the top entry screen and the bottom faculty search screen
- In the faculty advisor search, choose the correct department from the drop down box and click search to find each persons' name and 4+5 code.
- Start with the chair and enter the department code and five digit faculty identifier for that member - the name will automatically appear in the appropriate box. Keep doing this until your entire committee has been added - then hit the "Process and Continue" button.
- For Ph.D. students, if your outside faculty member with no BME affiliation does not appear in the faculty advisor search, you should contact the person to obtain his or her c.v. and send it to the BME Graduate Program Administrative Assistant along with the persons' name and email address. The Graduate Program Administrative Assistant will submit a request for the person to have a graduate faculty appointment.
9. The last checkbox is the "Comments and Special Notes" link. Include which of your courses will count for each of the required core competency areas. For MS students this includes BME, Quantitative, Life Science, and other graduate-level courses. For PhD students, this includes BME, Quantitative, Life Science, and other Engineering. PhD students should also indicate which 2 courses will fulfill the 600 level requirement. You may list each of these as separate comment for clarity. Again, click on the "Process and Continue" button when you are through.
10. You should be back to the "Create a Plan of Study" main page. We strongly suggest that you preview your plan before continuing. This will allow you to view your entire plan of study, and see if there are any changes to be made. Clicking on the return button will bring you back to the main creation page with the checkbox links, and clicking on these links allows you to return to that section to make modifications.
11. Buttons at bottom of the main "create a plan of study" page, and what they mean:
- Help - not that helpful, but better than nothing.
- Save without Submitting - you can save at any time during the creation process using this button - this is the option to use if you have not completed the entire form.
- Submit as Draft - use this option when you are ready for the Graduate Office to review your plan of study. The Graduate Office will be notified via e-mail and will then notify you if any corrections are needed, and when to submit as Final.
- Submit as Final - Your plan should be submitted as final only after you have received approval from the Graduate Office. At this stage, you will not be allowed to modify your plan; it is exclusively for approval purposes. The only way to change the plan is to have a committee member (or the Graduate Office) reject it.
- Delete this Plan - If you delete the plan in draft mode or without saving in draft mode, if cannot be recovered. The plan cannot be deleted in final mode, but it can be rejected.
NOTE: A rejected plan of study (either by Graduate Office or advisory committee member) CAN be recovered. If your plan of study is rejected at any stage in the approval process, you will have to make the required changes before you will be allowed to continue.