Abstract Submission

Authors can submit abstracts and papers through the Conftool system. Abstract Submission portal is now Open! 

Abstract submission process and guidelines:

Abstracts should be submitted in English through the Conftool system and should be 200-500 words, summarizing the work objectives, motivation, and expected findings/benefits. The Presenting Author will be notified of abstract acceptance in early 2022 and will be given further instructions for manuscript preparation, conference registration and VISA requests.

Paper submission process and guidelines:

After acceptance of the abstract, papers are given a reference number and can be submitted through the Conftool system. 

  • Registering as the presenting author - At least one of the authors must register as the presenting author and the required registration fee must be paid BEFORE submitting the manuscript (final date for this is April 4, 2022).  On completion of the registration, the author will receive a confirmation reference number which they will need when submitting their manuscript via Conftool. The conference registration fee will be reimbursed if a manuscript is rejected and the presenting author does not want to attend the conferences.
  • Note that one author can be the presenting author on a maximum of 3 papers. 
  • The presenting author should update any changes from the abstract to the final paper; such as the title and/or author information. This can be done directly via Conftool.
  • Manuscripts must be submitted in English in a PDF or Word (.doc or .docx) file format (up to 10 pages long). Please follow the format provided in the paper preparation instructions.
  • Your file cannot exceed 20MB.  Reduce the resolution or compress images before saving your file.
  • Check that all fonts are converted properly when exporting to PDF.  Pay close attention to any special fonts, symbols, and equations.
  • Please list all author names in the First Name Last Name format (Yongchan Kim, John Smith).
  • Manuscripts will be reviewed and presenting authors will be notified of acceptance in early May.
  • Student Authors/Student Paper Competition - If you are interested in submitting your paper to the Student Best Paper Competition, please be sure to note that in your submission via Conftool. 
  • Request your Visa Letter/Letter of Invitation early to ensure that all paperwork is completed and approved on time. You have access within Conftool to download a personalized Visa letter. If you need additional information included, please email Brian Barrett with the specified request.

 

Manuscript Submission

Preparing Your Manuscript

  • Request your Visa Letter/Letter of Invitation early to ensure that all paperwork is completed and approved on time. You have access within Conftool to download a personalized Visa letter. If you need additional information included, please email Brian Barrett with the specified request.
  • Registering as the presenting author -- At least one of the authors must register as the presenting author and the required registration fee must be paid BEFORE submitting the manuscript (final date for this is April 18, 2022 (extended from April 4, 2022).  Visit our registration website for additional information regarding registration. On completion of the registration, the author will receive a confirmation reference number which they will need when submitting their manuscript via Conftool.
    • Note that one author can be the presenting author on a maximum of 3 papers. 
    • The conference registration fee will be reimbursed if a manuscript is rejected for publication and the presenting author does not want to attend the conferences.
  • Student Authors/Student Paper Competition - If you are interested in submitting your paper to the Student Best Paper Competition, please be sure to note that in your submission via Conftool. *Note new guidelines and submission procedures for 2022*

Manuscript Formatting Tips

  • Manuscripts must be submitted in a PDF or Word (.doc or .docx) file format.
  • Your file cannot exceed 20MB.  Reduce the resolution or compress images before saving your file.
  • Check that all fonts are converted properly when exporting to PDF.  Pay close attention to any special fonts, symbols, and equations.
  • Please list all author names in the First Name Last Name format (Yongchan Kim, John Smith).

Manuscript Template Files

Compressor Conference Paper Template (.doc)

Compressor Conference Paper Template (Latex - .zip)

Refrigeration and Air-Conditioning Conference Paper Template (.doc)

Refrigeration and Air-Conditioning Conference Paper Template (Latex - .zip)

High Performance Building Conference Paper Template (.doc)

High Performance Building Conference Paper Template (Latex - .zip)

Presentation Template File

2022 Herrick Conferences Presentation Template

This template is only an example of what your slide layout could look like. This is not a mandatory template. 


Paper Submission & Review Process

Once an abstract is accepted, the reference number given to the manuscript will be changed to reflect the conference in which the paper will be presented.

The presenting author should update any changes from the abstract to the final paper; such as the title and/or author information. This can be done directly via Conftool.

Manuscripts will be reviewed and presenting authors will be notified of acceptance in early May.

 

Best Student Paper Award

As in past conferences, there will be three Best Student Paper Awards for each of the three conferences. 1st place papers will receive $1000, 2nd place papers will receive $500 and 3rd place papers will receive $250.

Guidelines

In order to qualify for the Best Student Paper Award, the first author of the paper must have been a full-time student at the time of the paper submission. Nominations for the award must be submitted by the faculty advisor of the student author or by the Principal Investigator of the work. An individual faculty member may only nominate 2 student papers for the award total (across the three conferences).

In the nomination letter, the nominator must 1) provide the paper number and paper title, 2) affirm that the student was the primary contributor to the ideas and results presented in the paper and 3) describe the merits and novelty of the research presented in the paper. 

The deadline for nomination submission is April 18, 2022 and the submissions must be sent via email to the corresponding conference chair. The email addresses of the conference chairs are as follows.

 

Brian Barrett

Marketing & Communications Specialist
Ray W. Herrick Laboratories
177 S. Russell Street
West Lafayette, IN 47907-2099
+1 765-494-6078
barret71@purdue.edu