Sharing Exchange Calendars with Outlook 2010

Below is the recommended procedure for sharing calendars in Outlook for Exchange users.  This became effective in the Summer of 2012, when ITaP upgraded their Exchange servers.  Prior to then, the "Delegate" feature was recommended, but since the upgrade this method has become unreliable.  So, we no longer advise people to use "Delegates" for calendars.

1. Switch to the Calendar view.
2. Right-Click on your main calendar (its name should simply be "Calendar").
3. Select "Share", and then "Calendar Permissions".  A window should appear titled "Calendar Properties", with the Permissions tab opened.
4. Under the box with current permissions (Default should have permission level of "Free/Busy time"), click "Add".
5. Highlight the name of the person you want to give permission, and click "Add".  Then click "OK".
6. Change the permission levels to match what you want.  Recommended settings:
   • Team member who needs to see your schedule details: Permission Level=Reviewer
   • Administrative assistant who can schedule appointments and modify those appointments, but not modify appointments that you have made: Permission Level=Author
   • Administrative assistant with full schedule control: Permission Level=Editor
7. Click "Apply", then "OK".  If you get any errors, then you may need to disable Outlook Anywhere using the instructions at http://eng.purdue.edu/jump/8290bc.