FrameMaker: Adding a Generated File to a Book

You can add any kind of generated file to a book, such as a table of contents, list of figures, or index. The file need not exist yet; it will be created when you generate it. When you generate the file, FrameMaker will gather information from the files in the book.

When you add a generated file to a book, you also define the information you want to include in it and the pagination and auto-numbering properties.

FrameMaker bases the name of a generated file on the book's filename. Before adding a generated file, make sure the book file has the name you want.

1. Choose Add File from the File menu in the book window.

2. Specify which type of generated file you want to add to the book.
   Don't click Document File even if you want to add an existing generated file. If you add the file as a document, FrameMaker won't recognize it as a generated file and won't update it.

3. Specify where the generated file should go in the book.
   Select a filename in the scroll list on the right, and choose Add File After or Add File Before from the pop-up menu above the list.

4. Click add.
   Another dialog box appears, showing the items FrameMaker can search for when generating the file.

5. Move the items you want in the generated file to the include scroll list.
   The information in the scroll lists varies depending on the type of file you're generating. For a table of contents or other list based on paragraph tags, the paragraph tags used in the book's documents appear. For an index or other marker list, the FrameMaker marker types appear. For a list of references or index of references, the items Condition Tags, External Cross-Refs, Fonts, Imported Graphics, and Unresolved Cross-Refs appear.

   To move an item from one scroll list to the other, select the item and click an arrow, or double-click the item. To move all the items, hold down Shift, and click an arrow.

6. To include automatically generated hypertext links in the generated file, turn on Create Hypertext Links.
   FrameMaker will automatically created hypertext links for each item in the Include scroll list. If you click a generated entry in the document (such as section name in a table of contents), FrameMaker opens the source document and displays the appropriate pages.

7. Specify pagination and auto-numbering for the generated file in the bottom part of the dialog box.
   The settings are the same as they are for a document file.

8. Click Set.
   The generated file's name, followed by a plus sign(+), appears in the book window. The file hasn't been generated yet-you'll generate and update all the files in the book at once when you're finishing setting it up.

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