Faculty/Staff Remote Working Checklist

Faculty and Staff Preparations Checklist/References for working remotely

This checklist should be completed by each faculty / staff member who may be working remotely.  Complete this checklist as soon as possible and TEST FROM HOME

• If you have not already done so, register your phone number for Purdue Login 2FA self-recovery. This will help you recover your 2FA if you get a new phone or lose your phone. You can register your phone number for self-recovery at this site: https://www.purdue.edu/apps/account/UpdateCellPhone

• If you have any files stored locally on your computer, typically the c:\temp folder on the PC, these files need to be copied to your network drive, OneDrive, or Box.  This will allow for remote access if campus is closed for an extended period of time. Login with your Purdue email address

  • OneDrive: https://onedrive.com
    Box.com: https://purdue.account.box.com/

• Contact ECN if you have any concerns about being able to use a specific piece of software from home. https://purdue.edu/ecn/contactus

• If you use a laptop, consider taking it home each night so you have it in the event the university closes. Remember to take your charger! If your laptop is managed by ECN and you usually leave it powered on in sleep mode, reboot it while on campus and make sure you’re able to unlock it using your BitLocker PIN.

• Always leave your computer on when you leave the office so it can be accessed remotely if necessary. 

• If you use a desktop or workstation and may need to remote into your computer, contact ECN to verify that you have been set up for a remote desktop (RDP) and to obtain the computer name and ip address.

• Hourly workers that may need to work from home should discuss this with their supervisors as approval is normally required to set up remote desktop (RDP) access to an office machine.

• Verify you have the Cisco AnyConnect VPN client installed on your personal computer or laptop that will be used at home.

  • ECN KBs on VPN: http://eng.purdue.edu/jump/2e76c81   

  • ITaP Info: https://www.itap.purdue.edu/connections/vpn/

• Remember, VPN and Libraries access are mutually exclusive! https://www.lib.purdue.edu/help/access

• VoIP Telephone FAQ page: https://www.itap.purdue.edu/telecommunications/rollout/faq.html

  • Direct link to the VoIP Self Care Portal: http://myphone.voip.purdue.edu/   NOTE: This page is available only after VPN has been enabled.

• If you have never connected from home to your departmental home server or shared drives you might use, verify that you are able to do so.  You can find a list in My Computer/File Explorer on Windows.

    List of shares and drives from your office computer:

Drive letter:         Path (\\server\share)

____            __________________________________

____            __________________________________

____            __________________________________

ECN KB on Mapping Drives: http://eng.purdue.edu/jump/b3761d

• Do not access sensitive or restricted data from your home computer.  If you have need to access sensitive or restricted data, please contact ECN.

• If you have never connected from home to your office desktop or workstation via remote desktop (RDP), verify that you are able to do so with the ECN provided computer name or ip address.

ECN KB on RDP: http://eng.purdue.edu/jump/af6ca

• If you have never connected from home to WebEx, verify that you are able to do so and that your audio and camera are configured.  Teaching assistants can request the limit of 8 participants be removed by contacting ITaP.

WebEx Info: http://eng.purdue.edu/jump/b6532b

WebEx Recommendations: http://eng.purdue.edu/jump/2174723

Remove TA Limit: https://purdue.ca1.qualtrics.com/jfe/form/SV_0VqgWMFG08Pmy5n

• If your email is on Microsoft Office 365 (formerly ‘Exchange’) and you have never used Outlook Online (formerly OWA), test that you can read your mail by going to 

Outlook Online: http://mail.office365.com/

• For Business Office staff that require a VPN connection before accessing Success Factors, one will need to login directly from a browser on one’s system at home (at least for functions not requiring SAPGui).

• Linux Users: Set up SecureCRT/SecureFX and VcXsrv to connect to ECN Linux servers. Note that departmental file servers can be accessed via SSH without connecting to the VPN, but connecting to most other machines will require a VPN connection.

ECN KB Windows: http://eng.purdue.edu/jump/67a24

ECN KB Mac: http://eng.purdue.edu/jump/8dc8