Copying Webmail Settings

The new ECN Webmail server is an eventual replacement for the older legacy Webmail server. During the upgrading the older Webmail server to the latest version, the version jumped from 3.3.5 to 5.2.22, far too large of a difference to allow for converting the existing account settings from the old database to the new database.

In order to switch to the new Webmail servers, each person will need to log-on to both Webmail servers. After logging-on, the contents of the mail should be available automatically, though it may be necessary to reorganize the mail folders. However, any personalize settings under Preferences will needed to be copied over, along with any data under the Organizing applications, such as Address Book, Calendar, Tasks, and Notes.

Below is a step-by-step guide on how to transfer organizer data from the old Webmail to the new Webmail.

Let the ECN staff know of any questions or concerns about these instructions. Contact Us / Trouble Report.

Transfer Address Book

To transfer the entries in the Address Book, download a copy of each address book from the old Webmail server, and apply the settings to the new Webmail server. This may have to be done multiple times depending on the number of address books.

Step 1

Start by viewing the legacy " Webmail server.

On the left-side menu, click on Organizing then Address Book.

On the top menu, click on Import/Export.

Under Export Address Book, change the export format setting Select the export format to vCard.

Step 2

For each address book, change the Select the address book to export from to one of the address books.

Click Export.

Save the vCard file by the name of address book, to keep things organized. Repeat this step for all address books.

Step 3

Switch to viewing the new " Webmail server.

On the top menu, click on Address Book.

If you have multiple address books, create the additional address books now. Otherwise, skip to step 4.

On the left-side menu, next to My Address Books, click the + icon.

For each address book, enter the name next to Name, then click Create.

Repeat until all address books are available.

Step 4

On the left-side menu, click on Import/Export.

Under Import Address Book, Step 1, change Select the format of the source file to vCard.

If you have multiple address books, change Select the address book to import to to one of the address books. If you only have the default address book, leave unchanged.

Click Choose a file to import the corresponding address book saved in step 2.

Click Next.

Repeat importing address books until all exported files are read.

Transfer Calendar

To copy the calendar, download a copy of the calendar data from the old Webmail server, and apply the settings to the new Webmail server.

Step 1

Start by viewing the legacy " Webmail server.

On the left-side menu, click on Organizing then Calendar.

On the top menu, click on Import/Export.

Under Export Calendar, change the export format setting Select the export format to iCalendar.

Under Select the calendar(s) to export from, select all calendars. To select all calendars, click on the top entry, then scroll down to the bottom entry. While holding Shift, click on the bottom entry.

Click on Export. Save the file events.ics to your computer.

Step 2

Switch to viewing the new " Webmail server.

In the top menu, click on Calendar.

In the left-side menu, click on the pencil icon.

In the pop-up menu, click on the tab Import.

Next to the Import ICS file, click the Choose File button, and select the events.ics file.

Click Save. Save usually takes a little while to process. The calendar may not appear immediately.

Transfer Tasks

To copy the tasks, download a copy of the tasks data from the old Webmail server, and apply the settings to the new Webmail server.

Step 1

Start by viewing the legacy " Webmail server.

On the left-side menu, click on Organizing then Tasks.

On the top menu, click on Import/Export.

Click on Export. Save the file tasks.ics to your computer.

Step 2

Switch to viewing the new " Webmail server.

In the top menu, click on Tasks.

In the left-side menu, click on Import/Export.

Under Import Tasks, Step 1, change the Select the format of the source file to iCalendar (vTodo).

Under Select the file to import, click the Choose File button, and select the tasks.ics file.

Click Next.

Transfer Notes

To copy the notes, download a copy of the notes data from the old Webmail server, and apply the settings to the new Webmail server.

Step 1

Start by viewing the legacy " Webmail server.

On the left-side menu, click on Organizing then Notes.

On the top menu, click on Import/Export.

Click on Export. Save the file notes.csv to your computer.

Step 2

Switch to viewing the new " Webmail server.

In the top menu, click on Notes.

In the left-side menu, click on Import/Export.

Under Import Tasks, Step 1, under Select the file to import, click the Choose File button, and select the notes.csv file.

Click Next.

Under Import, Step 2, click on Next.

Under Import, Step 3, click on Next.