ME School Policies & Procedures
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Administrative Support
Space Use, Access, and Assignment Policies
Safety Policies
School Administration
Important How to Information
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Administrative Assistant Requests
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New email address for Admin support: meadmins@purdue.edu. Please use this for all admin requests such as ME conference room booking, credit card checkout, ordering, travel, and printing. Requires a purdue.edu email address
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Credit Cards
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Account number – not just an account name – and a business reason required to obtain credit card
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Hospitality cards - food only; PRF cards – alcohol only
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Mail
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ME mail is located in room ME 1140
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WANG mail is located under the ‘Mail’ sign and gold star on the counter in the Southeast side of the 4th floor
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Potter mail is located in room POTR 146
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Printers for Staff and Faculty
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ME - Main Office 2172 is ME2007P1
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WANG - large copy/printer ME3061P1; small color laser printer ME3003P2.
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A student accessible printer will be placed in WANG in the Southwest Corner of the 4th floor
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Potter - large copy/printer ME 3003P1; small color laser printer ME3061P2.
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Kitchenette/Lounge
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ME building has a small kitchenette in the Atrium available to Faculty and Staff to prepare food - room 1138 next to mail room
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Please see the building deputy to get the door code
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Graduate Students should use the RAIL 1st floor lounge
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Undergraduate students should use Railside Commons on the 2nd floor.
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Conference Rooms
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Please see policy sheets on the intranet as policies vary by building.
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Office Hours
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Do not utilize ME Conference Rooms for Office Hours
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Consider using Zoom, WebEx, or Teams for Office Hours
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Faculty: Office hours can be scheduled in WANG, POTR, or hotel offices.
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TAs: Contact Steve Kessler at kesslers@purdue.edu for assistance with scheduling your office hours.
Protocol for ME Conference Rooms
ME 2180 | ME 2164 | ME 2166
Reservations:
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Email Request to meadmins@purdue.edu or scan QR code outside each room.
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Details that should be included in the request
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Name and how affiliated with ME
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What the room is being reserved for
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Number of meeting/event attendees (needed to ensure room has appropriate capacity)
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Date
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Start Time
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End Time
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Reservations can be made by:
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ME Faculty & Staff – No recurring meetings longer than 90 minutes or 1 time a week
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Grad Students
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Book for meetings with their advisors
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Book for their defense practices and defenses
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Same day exceptions for Grad Students if a room is available
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TA’s - Office Hours should not be in ME Conference Rooms
Policies:
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Conference room scheduling is per semester. Scheduling can begin 2 weeks before the start of the semester. Annual events may be scheduled anytime.
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Conference rooms are on a first come, first serve basis for ME faculty and staff.
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ME 2180 is not available for student hosted meetings – An ME faculty or staff member must be in attendance.
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The faculty or staff member who requested the room will be responsible for ensuring it is cleaned after their meeting.
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Repeating meetings may only be requested by faculty and staff, meetings are not to be more than 90 minutes in length and not more than once a week.
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Additional dates may be added to repeated meetings after Tuesday, September 5, 2023.
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A failure to notify of cancelled meetings could result in cancellation of all repetitive meetings for that faculty or staff member. Meetings would then need to be scheduled on a week-to-week basis.
Protocol for ME Hotel Offices
ME 2125 | ME 2187
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Reservations can be made by:
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ME Faculty & Staff
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Can be used for office hours once a week for up to 2 hours.
Directions:
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You are responsible for reserving your own space.
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Reservations are to be made directly through ME Room Scheduling
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Click the room you want – either 2125 or 2187
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Click the time you want
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Log in with your career account
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Complete the ‘Add Entry page and click ‘Save’
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If you are unsuccessful booking with the above instructions, email meadmins@purdue.edu
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Details that should be included in the message:
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Error you encountered while booking
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Name and how affiliated with ME
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What the room is being reserved for
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Number of meeting/event attendees (needed to ensure room has appropriate capacity)
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Date
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Start Time
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End Time
Policies:
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Be a good steward of these spaces and keep them tidy.
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Hotel Offices reservations are on a first come, first serve basis for ME faculty and staff.
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The faculty or staff member who requested the room will be responsible for ensuring it is cleaned after their meeting.
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Repeating meetings may only be requested by faculty and staff, meetings are not to be more than 2 hours in length and not more than once a week.
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Additional dates may be added to repeated meetings after Tuesday, September 5, 2023.
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A failure to notify of cancelled meetings could result in cancellation of all repetitive meetings for that faculty or staff member. Meetings would then need to be scheduled on a week-to-week basis.
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