Procedures

Travel
1. Complete the attached Form_21_reimbursement.xls.
2. Either use the appropriate distances in the distances_2006.xls spreadsheet or leave the mileage column blank for me to complete.
3. Please note that the grant will only reimburse trips made to schools and other approved training locations.
    - If you drive somewhere other than one of the schools, you will need to use 1201 West State Street, W. Laf, IN 47907 as your starting and ending point. 
    - This rule was set forth by the travel department.  Apparently they only recognize one home base as the starting and stopping points; in this case it is the Burton Morgan building. 
    - Please use mapquest.com for mileage.  The travel department will use mapquest to audit the travel forms.
4. Submit the completed form, along with your signature to me.
 
Purchases
1. Complete the attached purchase requisition form (purchase_req.xls), which approves the purchase of items.  Fill out all highlighted areas.
2. If you plan to use the department credit card to purchase items, bring the completed purchase req form to me or Chris Ramsey.  One of us will assist you with checking out the card.
3. If you paid for the item and require reimbursement, complete the attached reimbursement form (Form_21_reimbursement.xls), which approves reimbursement. 
    - Fill out all highlighted areas.
    - Attached ORIGINAL receipts.  If you do not have the original, complete the appropriate Missing Receipt form that I've attached.
    - Submit both completed forms along with your receipts and signatures to me.
 
Finally, I would appreciate it if you would send me a quick note letting me know if several weeks have passed without the funds having posted to your account.  We want to make sure that you do indeed receive your reimbursement and we will not be aware of any problems unless you tell us.  If you have any questions, please do not hesitate to contact me at 496.3590 or childres@purdue.edu