Memo Style Reports

This type of report is intended to communicate fully the results of the work completed without providing the exhaustive detail that normally accompanies a more formal report.  The physical style is that of a long memorandum or business letter and makes use of a continuous narrative rather than sections with formal headings.  The report usually runs two to three pages in length with tables, figures, data, and sample calculations included.  Your report should include up to  – and no more than – three key figures in the body of the report; other pertinent figures can be placed in the appendix.  An example cover page is included.  The following sequence of development is suitable:

1. Brief introduction and orientation to the work carried out (10 points); a concise description of the scope of the work; a summary of the relevant background if needed. The relevant theory and references to other work can be integrated with a presentation of the results.
2. A brief description of the experimental apparatus and methods used (10 points); use a computer drawn sketch to help explain.  If needed, the sketch can be placed in the appendix.  Note that not all experiments will need a sketch as they only use a single piece of standard equipment.
3. Present and discuss results (30 points).  Use figures and tables as appropriate.  Provide comparisons to theory or experimental results of others.  Assess the significance of the results.  Do they agree with the literature sources?  What sources of error exist?
4. Complete the text by briefly summarizing the major conclusions (10 points).
5. Append (20 points): a list of citations, nomenclature, sample calculations, details necessary to supplement the text.

Overall format of the report (20 points)

This type of report is often useful if your boss or supervisor needs to quickly understand your work when going into a meeting or conference.  This style of report can help continue funding on your project if the information is concisely worded.