Reimbursement Requests

You will not be reimbursed for items that you purchase on your own. Use the procedure below instead to incur in personal expenses.

Purchase Request Forms

  • Complete the Purchase Request Form.
  • A separate request form is required for each vendor.
  • All Purchase Request Forms will be routed for approval from your advisor and EPICS administration. Once all parties have approved, the purchase will be initiated. You will receive emails as the steps progress.
  • If there are any questions or issues with the request, a message will be sent via Teams to the Budget channel. Please respond promptly to minimize delays.
  • Overseas vendors are strongly discouraged, as shipping fees can be extremely costly to your team and delivery times can be lengthy.
  • You will receive an email when the item has arrived and is ready to be picked up from the EPICS office.

Local Vendor Purchases

If you plan to make a purchase at a local vendor in person, please indicate on the purchase request form that you would like to check out with a credit card and what date you would like to use the card. Once approved, you may check out a credit card following the procedures below for your campus.

Credit Card Checkout

  • Check out the credit card in the office when ready to go to the vendor.
    • Indianapolis - ET 101A
    • West Lafayette - ARMS 1200
  • Please return the card PROMPTLY with the receipt.
  • Credit card MUST be used between 8 a.m. to 5 p.m. weekdays only, unless special permission has been given.
  • Must have a separate purchase request for EACH vendor.
  • Purdue is tax-exempt, and taxes should not be paid.