Site Representative Guidelines
Vital to Our Success
Before Purdue Engineering Professional Education (ProEd) can officially register a new student for a Purdue course, we must establish an exam proctor and/or site representative. Our exam proctors and site representatives are vital partners with ProEd in delivering quality programs and services. The continuing support and contributions of these individuals is invaluable.
What’s the difference between an Exam Proctor and a Site Representative?
An exam proctor is the person identified at a particular location whose main function is to receive, administer, and return exams for students registered in Purdue ProEd courses. A site representative is the person identified at a particular location whose services are not only to proctor, monitor, and administer exams, but also to provide advice, assistance, materials, and additional support in the promotion of our programs and course offerings on-site.
Responsibilities and Guidelines for Site Representatives
- As a site representative, you will act on behalf of the University AND on behalf of the student(s).
- Engineering Professional Education sends shipping instructions and/or supplies to the site representative for use in expediting completed exams back to our office. If there are multiple exam proctors for students, the site representative will coordinate with the proctors in order to return exams.
- You will serve as the "front line" contact on-site for Purdue ProEd to handle administrative issues so students may focus on
- You will be asked to provide assistance with announcing and coordinating registration at your site.
- The site representative is copied on student registration confirmations and will be able to download rosters for each semester.
- A site representative must work independently of the student and not be in a reporting position to the student in order to uphold standards of fairness and impartiality. This helps maintain the integrity of the Purdue program/degree.
- A site representative may not be enrolled as a student with Purdue ProEd.
- If a student makes a request that would require you to "break the rules," or you are unsure of the request, notify ProEd immediately by phone Toll-Free in U.S. (877) 598-4233, Local/International (765) 494-7015 or email at firstname.lastname@example.org. Familiarize yourself with Purdue's Academic Integrity Policy
Streaming Video Delivery Method
- If the student plans to view the course via streaming video, course lectures are converted to streaming video soon after the on-campus lecture, and students have access to the session for the entire semester.
- Students are expected to watch the sessions and follow the same homework and exam dates as the on-campus students.
- As a site representative, you should preview the streaming video option through the demo on this Web site to ensure proper performance. If streaming video is chosen as the course delivery method, your main duty will be proctoring exams - receiving exams from Purdue, proctoring and returning exams to Purdue.
CD/Data DVD Delivery Method
- If the student plans to view the course via DVD, all disks will be shipped directly to the student with a tracking confirmation. Exceptions may be made if multiple students are enrolled at the same location or the student resides outside of the U.S.
- Students who choose this delivery method follow the same viewing schedule as the on-campus students or the streaming video students.
- The cost of the course covers all shipping (even international). ProEd sends disks via DHL or FedEx.
- All disks must be returned to ProEd at the end of the semester unless the student has received prior approval to keep them for a longer period of time.
- If Data DVD is chosen as the course delivery method, your main duty will be proctoring exams - receiving exams from Purdue, proctoring and returning exams to Purdue.