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Individual Documents

Sample files below - please email for access to other administrative forms and assessment materials

Individual Evaluation Rubric

An evaluation tool which can be used to document team members individual contributions and learning and facilitate both self and advisor assessment. This document can be completed by the student at midsemester and as a final evaluation.

Recommended Notebook Contents

  • Project Work including brainstorming, sketches, calculations, designs, and action items.
  • Team and project team meetings. Include agendas, major discussion items, and action items that result from the meeting.
  • Record relevant information and discussions from EPICS lectures.
  • Record contact information (name, phone number, email, address -- whatever is relevant) for people with whom you consult about the project. Record information about conversations with the project partner. Record outcomes from all relevant conversations, including phone and email conversations.
  • Detailed records of library and patent searches and to record relevant URLs resulting from WWW searches.
  • For software, describe the work done and give the location where the software can be found.
  • Location of documents that you contributed to, what they contain and where they can be found.
  • Include important information that your team has compiled that pertains to the project.
  • Include conclusions and recommendations.
  • Reflections, either prompted by specific project experiences, or by reflection questions.
  • Include enough narrative to explain what is being done; make entries readable by other people in your discipline. How is the information relevant?

Recommended Notebook Format

  • Put your name, phone number, and email address on the front cover.
  • Recommended: Include page for Table of Contents and pre-number the pages in the notebook.
  • Date all entries.
  • Single page documents (e.g., meeting agendas, single page of notes) can be taped or stapled into the notebook, but larger documents should be posted on the sharepoint and referenced in the notebook.
  • Write legibly.
  • Include narrative to describe sketches, diagrams, plots, and equations.


As you go forward in your project, it is important to occasionally reflect on the work you have done. Think critically about the experiences you have had, the decisions you have made, and design you have produced. Enjoy the high points. Think through the low points. Ask yourself what hasn't worked and what you could have done about it. Take a hard look at whether you are on track to meet your project goals, and if not, think about how you can catch up.

You will have two types of reflection required of you: 'Questions of the Week' and Final Reflection. The Questions of the Week should be thought through and a paragraph should be written in your notebook. The Final Reflection document will be completed at the end of the semester.

Questions of the Week

  • Week 1:
    • What are my goals this semester in EPICS?
    • What are my biggest fears about being in EPICS?
    • Why did I enroll in EPICS this semester?
  • Week 2/3:
    • What do I know about my project partner?
    • What do I need to know to be a better designer for my project partner?
    • What larger need is my project partner addressing?
    • How can I help address my project partner’s need?
    • What do I think they need most? Does that match what we are doing?
  • Week 4:
    • Lectures:
      • How can we apply concepts from the “Test Plans” lecture to our projects?
      • What did I learn from the “Intro to Design I” lecture that I can apply to my project?
    • Do we have a good plan for executing our project goals this semester?
    • How was the documentation left from last semester? Did I help write it? If it needs to be improved, what specific steps can I take to improve it?
  • Week 5:
    • What stage of the design process is my project in? Do I think we have addressed all of prior stages appropriately?
    • What other tools or strategies can I use or do I need to improve my design?
  • Week 6:
    • How can I improve my oral or written communication skills?
  • Week 7:
    • Next week the Project Partner memo is due. In preparation for writing the memo, consider the following:
      • Is our project on track to meet our original project goals for the semester? If not, how will this impact our project partner? Also, what can we do to get the project back on schedule?
      • Have we sought and received feedback from our project partner on the work we have completed so far this semester? If not, what questions do we have about the design that requires our project partner’s input? Have these already been addressed in the specifications? If not, what details need to be added to the project specifications?
  • Week 8:
    • How i my team functioning? What are we doing well? How can we improve?
      • What can I do to improve how my team is functioning?
      • What other resources (inputs/skills) do I/we need to address any issues that we are having?
  • Week 9:
    • How has feedback from the Internal Design Review impacted my design?

Final Reflection

The final reflection is due Week 15, and can be submitted directly to your TA by email or placed in a OneNote notebook on SharePoint.


For two of the four areas below, critically reflect about what you have learned in that area this semester. Each reflection should address the following questions and contain at least 300 words.

Guided Questions for the Reflection:

  • What did I learn?
  • How did I learn it?
  • Why does the learning matter?
  • What will/could I or others do in light of this learning?

Four Areas (Choose Two):

  1. Personal and Professional Development: What did you learn about who you are (your strengths, weaknesses, assumptions, skills, convictions, etc.) and who you want to become, personally or professionally?
  2. Social Impact: What did you learn about the broader impacts of your work and how you and others can affect change locally and/or globally? What did you learn about the community, the needs, and/or the quality of the service provided?
  3. Academic Enhancement: What did you learn related to your discipline and how was that enhanced by the service-learning context? What did you learn about Human-Centered Design?
  4. Ethics: What you have learned about professional ethics, the ethical issues you encountered in your team and your project, and how decisions regarding ethical issues are made individually and as a team?