ENE Memo: July 16, 2012

From the Head: 7/16

The Year Ahead: New Business Processes

In addition to the educational changes happening in the year ahead, Purdue is updating a number of its business processes this year. Last week the new per diem policy was highlighted in the "News and Information" section of the ENE Memo. Two other new policies that will likely impact ENE significantly are travel and timekeeping.

Commencing in October, travel will be done using travel cards; i.e., credit cards will be issued to faculty and some staff to purchase travel in advance and to pay for expenses during the travel. The Purdue University Travel Card is intended to be used for travel-related expenses only. All purchases with this card must comply with the guidelines in the Purdue University Travel Card Manual. This card is not intended for personal use. If the card is lost or stolen, the cardholder has the responsibility to notify the bank immediately, and then their Business Office and Purchasing Card Operations.  

Individuals will be authorized to commit funds on behalf of the University and your business unit through the use of a University Visa Travel Card issued in your name. Accordingly, you are the only person that may use your travel card. All expenses must be made by you on behalf of and for the benefit of the University department, school, office or other University entity in which you are employed. Personal purchases are not allowed with the Visa Travel Card, and cardholder privileges may be revoked for such use.

Compliance with University travel policies and procedures, including timely submission of receipts and travel expense reimbursement requests, is mandatory. All receipts, statements and other documentation related to card usage are University property, and the University reserves the right to audit all records related to card usage. The card must be kept secure at all times by the cardholder and if lost or stolen immediately reported to JP Morgan Chase for cancellation as outlined in the Travel Card Manual. An on-line training presentation must be reviewed before use of the card is allowed.

Please note that individuals issued with a travel card will be financially liable. Overpayments, personal charges, and/or unused cash advances will be deducted from the cardholder’s payroll as necessary. ENE is not responsible for problems with incorrect or overpayments, etc. Fraudulent or intentional misuse of the card by the cardholder may result in revocation of the card, restitution and/or criminal charges. Purdue reserves the right to pursue all legal remedies available to it with respect to inappropriate card usage and further reserves the right to revoke cardholder privileges at any time and without notice.  

Please note that the Business Services Training Group will be attending the ENE Faculty Meeting on Sept 4 to provide the required training and paperwork for credit cards. Similar arrangements will be made to brief relevant staff on the new travel procedures.

Another change is that Business Processes are moving to a SharePoint site. This will mean that access to previous websites that had up-to-date forms and other business processes information will no longer be available.

Please be aware that we have very little say on how Purdue sets up or runs its business processes. So if any of these or other changes to how things are done negatively impact you, please work with Amanda Jackson and the Business Office to resolve the issue. Amanda and her team are mandated to use these new systems, so if you do have issues or frustrations please do not take these out on them. They will be doing their best to work through the changes in order to best serve ENE.

   - david

Calendar: 9/16

Fall 2013

  • Sep 25: Faculty meet to discuss Mentoring Philosophy, ARMS 1021, 9:30-11:30am
  • Sept 28: Homecoming & Family Weekend Celebrating 60 Years of FYE at Purdue
  • Oct 2: Faculty Meeting, ARMS 1021 9:30-10:20am
  • Oct 2: Associate Professors meet with Head, ARMS 1314, 10:30-11:20am
  • Oct 7-8: Fall Break
  • Oct 18: Staff Meeting, 8:30-9:20am
  • Oct 20-22: ABET Site Visit
  • Oct 21-25: Green Week at Purdue (Think! No Impact)
  • Oct 30:  Faculty Meeting, ARMS 1021 9:30-10:20am
  • Nov 8: Engineering Education Industrial Advisory Council (E2IAC)
  • Nov 9: ENE Friends at the Football
  • Nov 13: Faculty Discussion: FYE Research, ARMS BO98B Innovation Studio 9:30-12:30
  • Nov 14: Interdisciplinary Engineering Colloquium Celebrating 50 Years of Interdisciplinary Scholarship in Engineering Education at Purdue
  • Nov 20: Advisor-PhD Student matching, ARMS BO98B Innovation Studio 9:30-12:30
  • Nov 28-29: Thanksgiving
  • Dec 4: Faculty Meeting, ARMS 1021 9:30-10:20am

Spring 2014

  • Feb 19: ENE Outstanding Alumni Awards Celebrating 45 Years of  Interdisciplinary Engineering Education
  • April 9: ENE Turns 10: Celebrating a Decade of ENE / Open House and Research Exhibition

Summer 2014

  • June 14: ENE Alums & Friends Reception, Indianapolis Interdisciplinary Engineering Education
  • June 15-18: ASEE Conference, Indianapolis Engineering Education Futures

Kudos: 7/16

...to the extended Advisor Team who have worked extremely hard over the past four weeks to help the new cohort of first-year engineering students get registered. Also for their efforts since the beginning of the year in preparing for this major event in the annual ENE cycle. The team has received numerous compliments from parents and students who really appreciated their preparedness and their professionalism. Excellent job!   

To suggest content for future issues of ENE Memo, contact David Radcliffe or Lisa Tally by midday Friday for the following week's issue.