[Che-student-staff-list] Concur- Travel Go-Live for ChE Monday, April 29th

[Toro, Heather D]

All,

It is finally here, the long anticipated travel go-live for date ChE is Monday, April 29th.  Effective Friday, May 17th we will no longer accept form 17s for Faculty, Staff, and Graduate Students (Employed by Purdue).  Here are a couple items to note:


*         If you started a trip on a Form 17, you can be reimbursed on a Form 25 or via Concur.

*         The Business Office will notify you when your credit card is ready for pick-up.

o   The Business Office will no longer prepay expenses for anyone that is eligible for a credit card.

o   The Business Office can prepay expenses for undergraduates and Graduate Students not employed by Purdue.

*         Before booking any trips, users need to complete their profiles.  I have added a QRC (Quick Reference Card) to this email to help you with this.

o   Please note that your name in your profile needs to match your Government issued ID, because this is the name that will be used on your airline tickets.

o   Please turn on e-receipts (in your Profile) if you are using the Purdue Visa Travel Card.

*         Remember that the Business Office is no longer approving prior to booking, so you are responsible for knowing that you have funding in your accounts and the charges are allowable.

o   Remember to only use an US Air Carrier on any Federal funded grants. Your account manager will notify you of accounts with travel restrictions.

*         Please follow the College of Engineering naming convention for trips:  Department_First Initial Last Name_Destination_First Date of Travel (i.e. ChE_HToro_Chicago_4/29/13).

*         If your delegate enters your booking, you only have 24 hours to hit submit otherwise you will lose the reserved airfare.

*         You only have 60 days from the return date of the trip to submit an expense report, otherwise this will become taxable income to you.

Please let me know if you have any questions.

Sincerely,
Heather

____________________________
Heather Toro
Business Manager
School of Chemical Engineering
765-494-4071
htoro at purdue.edu<mailto:htoro at purdue.edu>

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