[Che-student-staff-list] Meals Provided-Deductions

[Olinger, Jennifer L]

Hello Again-
There has been some confusion as to how to now deduct meals from your per diem as there is no formula to calculate it for you in the spreadsheet.  Hopefully this will help.

The meals provided must still be entered, but will no longer automatically calculate in the last row/day of the trip.  Therefore deductions for meals provided must be entered manually.
Since the meal deductions are no longer based upon a percentage but a flat rate based upon the meal provided and subsistence rate, there is no longer a formula which can accommodate the calculation.
Please see chart with link below:

Meals and Incidental Expenses ( M&IE) Breakdown
The following table is provided for federal employees who need to deduct provided meals from their daily meals and incidental expense (M&IE) allowance.  Refer to Section 301-11.18 of the Federal Travel Regulation<http://www.gsa.gov/portal/ext/public/site/FTR/file/Chapter301p011.html/category/21868/#wp1204323> for specific guidance on deducting these amounts from your per diem reimbursement claims for meals furnished to you by the government.  Other organizations may have different rules that apply for their employees; please check with your organization for more assistance.
The table lists the six M&IE tiers in the lower 48 continental United States (currently ranging from $46 to $71). If you need to deduct a meal amount, first determine the location where you will be working while on official travel.  You can look up the location-specific information at www.gsa.gov/perdiem<http://www.gsa.gov/perdiem>.  The M&IE rate for your location will be one of the six tiers listed on this table.  Find the corresponding amount on the first line of the table (M&IE Total) and then look below for each specific meal deduction amount.
The table also lists the portion of the M&IE rate that is provided for incidental expenses (currently $5 for all tiers), as well as the amount federal employees receive for the first and last calendar day or travel.  The first and last calendar day of travel is calculated at 75 percent.
M&IE Total

$46

$51

$56

$61

$66

$71

Continental Breakfast/ Breakfast

$7

$8

$9

$10

$11

$12

Lunch

$11

$12

$13

$15

$16

$18

Dinner

$23

$26

$29

$31

$34

$36

Incidentals

$5

$5

$5

$5

$5

$5

First & Last Day of Travel

$34.50

$38.25

$42

$45.75

$49.50

$53.25


http://www.gsa.gov/portal/content/101518




With Kind Regards-

Jenny Olinger
Account Clerk IV

Purdue University
School of Chemical Engineering
Forney Hall Room #G041
West Lafayette, IN 47907

765-496-1094 (Direct Line)
765-494-4073 (Fax)

jolinger at purdue.edu

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