[BNC-all] BNC Purchasing Procedure

[Turner, Jaime J]

Dear all,

Birck administrative assistants process a large number of purchase orders (more than 2000 in 2019). In an effort to streamline the purchasing, we are implementing a new procedure so that all necessary information for both ariba and credit card orders are provided in one form. This will reduce the number of back and forth emails and assist in quicker turnaround times.

We request that any orders placed through Birck use the attached purchase request form.

All grey highlighted areas must be completed for Brenda to input your purchase request.  This includes: vendor information (address, email, URL), your name and building/room to be delivered to, item part numbers/descriptions, current quote (if needed), explanation of how the purchase will benefit the project,  account number and PI approval (email approval is allowable).  If all necessary information is not filled out, Brenda will return your request asking that missing information be completed.

***Please note, other campus departments may require a different purchase form.  We cannot accept these forms. If you would like to place your order through Birck you must use the attached form which is consistent with EVPRP BO requirements.***

For questions on purchasing, please see Brenda Meador at the front atrium desk or email meador3 at purdue.edu<mailto:meador3 at purdue.edu>.

Financial Compliance:

Along with the new purchasing procedure we would like remind everyone the importance of financial compliance, choosing the correct account numbers and providing a clear and concise explanation on how the purchase benefits the project (account).

This is an essential component funding agencies look at when performing an audit and it is necessary we adhere to their guidelines.  If you have any questions on financial compliance please see Tracy Hudson in BRK 1008 or email hudsont at purdue.edu<mailto:hudsont at purdue.edu>

If you have any questions please feel free to contact me.

Thank you!

Jaime Turner
Lead Administrative Assistant to the Director | Birck Nanotechnology Center
BRK | 1205 W State Street | West Lafayette, IN 47907
o: 765-494-3509<tel:7654943509> | m: 765-491-3064<tel:7654913064> | jjturner at purdue.edu<mailto:jjturner at purdue.edu>

[83324AA6]<https://www.purdue.edu/>

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