[BNC-all] New Purchasing Procedure

[Anthrop, Heather L]

All,

The Birck Business Office is now working in conjunction with the Executive Office Business Operations Center (EOBOC) to handle certain aspects of both credit card purchases as well as Ariba purchases. With that said, we have made some modifications to our purchasing processes.

Credit Card orders:

Please complete the "purchasing details" and "account numbers to be charged" section of the new Purchasing Card Transaction Form with all of the pertinent information. Bring the form to the appropriate account manager in the business office for the necessary approvals. You can then see Viki Rogers in the business office to check out a credit card. After completing your purchase, return the credit card to Viki (business office) along with your itemized receipt.

Ariba orders:

Discover Park Purchase Request (DPPR) forms are no longer required with an Ariba order. If you are placing your own order through Ariba, simply create the order and submit. You do not have to attach a purchase request form.

If you are working with Heather or Nancy to place an Ariba order, please email them with the required information listed below and they will place the order on your behalf.

Required Information:

1. Item details with quote provided

2. Account to be charged

3. Specific benefit to the project for the items you are purchasing

4. PI approval - this can be in the form of an email

Failure to provide all of these required pieces of information will necessitate additional e-mail communication and will delay the process so please be diligent in supplying this information.

If you have any questions about the changes to our purchasing process, please email the business office at dp1211bo at purdue.edu<mailto:dp1211bo at purdue.edu>.

Thanks in advance for your cooperation.


/////////////////////////////////////////
Erica Cox
Business Manager
Birck Nanotechnology Center
1205 W. State Street
West Lafayette, IN 47907
[New DP Logo B&G]
* ericacox at purdue.edu<mailto:ericacox at purdue.edu>
*  765-494-1619

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